Job Requisition

What does job requisition mean?

A job requisition is a formal request to hire a new employee. It is usually prepared by the department managers and submitted to the HR team explaining why the position is needed. The document contains essential details about the role so that the HRs understand the requirements well and initiate the recruitment process.

Job Requisition Checklist

• To ensure that they get the right candidate to fill a vacant or emerging position, department heads need to prepare a well-structured job requisition. It must outline the following essential details:

• Job Title: Clearly state the role's responsibilities and primary focus.

• Team and Supervisor: Identify the department, manager, and reporting structure.

• The Purpose behind adding this role: Explain the position's purpose, benefits, and alignment with company objectives.

• Job Duties: List specific tasks, responsibilities, and performance expectations.

• Ideal Candidate: Outlines the required education, skills, experience, and qualifications of the ideal candidate for the role.

• Work Arrangement: Specify the nature of the work arrangement - full-time, part-time, contract, or temporary.

• Pay Range: Provide a competitive salary or compensation range for the role. This is usually taken care of by the HR team in collaboration with the management rather than the department heads.

• Start Date: Indicate the desired start date or hiring timeline.

• Approval Needed: Defines the approval process and required sign-offs.

The Job Requisition Process

• Initiating a job requisition marks the start of the hiring process. Here are the critical steps involved in it.

• Step 1: Recognize Staffing Gaps: Department managers identify needs for new staff due to growth, projects, or employee departures.

• Step 2: Create a Job Request: Managers draft a detailed job requisition document outlining job responsibilities, requirements, and other essential information.

• Step 3: Get Necessary Approvals: HR and finance teams review job requisition documents submitted by the managers and approve or reject them after verifying them against the company’s budget and staffing policy.

• Step 4: Post Job Opening: HR creates an attractive job posting based on approved requisition details.

• Step 5: Find and Hire Candidate: HR searches for candidates, conducts interviews, and selects the best fit for the role.